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Panhellenic Council
Ball State University
Student Center Box 50
Muncie, Indiana 47306
Phone: 765-285-2621
Fax: 765-285-2855


Ball State Panhellenic Council
Panhellenic Council Bylaws

ARTICLE I. FINANCE

  1. FISCAL YEAR. The fiscal year of the Ball State University Panhellenic Association shall be from July 1 to June 30.
  2. CONTRACTS. The signatures of the President, the Vice President of Administration, and the Panhellenic Advisor shall be required to bind the Ball State University Panhellenic Association.
  3. CHECKS. All check requests issued on behalf of the Ball State University Panhellenic Association shall be signed by the Vice President of Administration and countersigned by the Panhellenic Advisor.
  4. PAYMENTS. All payments due to the Ball State University Panhellenic Association shall be made to the Vice President of Administration who shall record them. Checks for payments shall be made payable to the Ball State University Panhellenic Association.
  5. MEMBERSHIP DUES
    1. The Vice President of Administration shall determine the bi-annual dues for each Panhellenic Association member fraternity on a per capita basis.
    2. The per capita rate shall be taken as $9.00 per initiated member and pledged/associated member once per semester. This assessment includes members who are otherwise enrolled but absent, provided that these members shall actively participate in their fraternity for at least one term during the year. Chapters, which participate in informal recruitment throughout the year, shall be assessed $9.00 per additional new member, beginning in the fall of 2000.
    3. Chapters shall be billed on October 15 and March 15, and the Vice President of Administration shall receive payment within ten business days.
  6. FINES.
    1. LATE PAYMENT.  Panhellenic financial obligations, which are overdue, shall result in a fine of $5.00 per week until payment is received. Legitimate reasons for late payment shall be reported to the Vice President of Administration prior to the due date in order for a grace period to be considered by the Executive Board.
    2. All roundtables will be announced two weeks in advance, if there is no representative from a sorority or a proxy, then the individual chapter will be fined $25.00.  
  7. BUDGET.  The newly elected Vice President of Administration shall formulate a budget for the upcoming fiscal year within one month after the election.  This budget shall be subjected to the approval of the newly elected Executive Board and the Panhellenic Council.
  8. JOINT EXPENSES.  The newly elected Panhellenic Vice President of Administration and President shall meet with the newly elected Interfraternity Council Treasurer and President within two weeks of the later election to review joint expenses and determine an equitable division of expenses. The Panhellenic Vice President of Administration shall bill Interfraternity Council on a monthly basis for expenses incurred by the latter.

ARTICLE II.  PANHELLENIC DELEGATE DUTIES

  • The Panhellenic Council delegate shall:
    1. Attend all Panhellenic Council meetings and workshops.
      1. A certificate will be given at a regular Council Meeting to the sororities with perfect delegate attendance.
      2. Attendance Policy
        1. Two absences with a proxy will be permitted and will equal one excused absence.  Upon the third absence with a proxy, the chapter will be fined $25.00.
        2. A proxy can be any woman in good standing with the chapter.
        3. If a delegate nor a proxy attends the PHC meeting, then a fine of $25.00 will be assessed.
    2. Function as the liaison between the Panhellenic Council and her chapter.
    3. Serve as the voting representative for her chapter.
    4. Be responsible for notifying her chapter of all regular and special meetings of the Panhellenic Association and Council.
    5. Be available to assist Executive and Cabinet Members of the Council with projects.
    6. Meet with the Vice President of Administration within two weeks of installation to obtain a list of delegate responsibilities.

ARTICLE III.  SELECTION OF OFFICERS

  1. ELIGIBILITY
  1. A candidate for a Panhellenic Council officer position may not have an expected graduation date prior to the expiration of her term of office.
  2. A candidate for an officer position must be an initiated member in good standing of a chapter holding regular membership in the Ball State University Panhellenic Association.
  3. A candidate for an officer position must have a minimum cumulative grade average of 2.80 and maintain this throughout the term in office.
  4. An elected officer of the Panhellenic Council may not concurrently serve as president of her chapter or serve as Co-Director of Greek Week.
  5. A presidential candidate must have had Panhellenic experience within the year prior to the election.  Panhellenic experience is defined as having served for a term of one year as a Panhellenic delegate, Panhellenic officer, or chapter president.
  6. It is suggested but not required that candidates for the offices of Vice President of Internal Affairs, Vice President of Membership Development, and Vice President of Recruitment have had at least one term of Panhellenic experience (as defined above) within the year prior to the election.
  7. It is strongly recommended that the Panhellenic President, Vice President of Recruitment, Vice President of Community Relations, and Vice President of Administration reside in the Muncie area during the summer of their term of office.
  8. No more than two officers may be elected from the same fraternity.
  9. The President and Vice President of Internal Affairs may not be from the same fraternity.
  10. Nominations shall be made at the first meeting in November and May be reopened at each meeting prior to the election.
  11. Campaigning
Each candidate must complete a Candidate Profile Information form, included in the candidate information packet, which describes her goals and qualifications for the office.

12.  Slating

       a.      These interviews are mandatory for all Panhellenic Council members and all candidates.

13.  Elections

       a.      Each chapter should grant to its delegate the power to vote in the best interest of the chapter, as perceived by the delegate, in the event of some change in the status of a candidate during the election meeting.

14.  The Panhellenic Council elected officers shall be announced one meeting prior to the last regular Panhellenic Council meeting of the fall semester.

        a.      The appointed officers shall be Pi Chi Director, Scholarship Director and Philanthropy and Community Service Director.

  1. ELECTION PROCEDURES

1.      A candidate information packet shall be available for persons interested in running for an office at the meeting nearest October 15.                        

2.      Panhellenic Council meetings shall be held weekly during the election period, if deemed necessary.

3.      After the interview process is complete, the Panhellenic Council, guided by the advisor, shall place the candidates on a slate beginning with President.

4.      Each candidate has the opportunity to be slated for any position on the executive board that the current Panhellenic Council feels the candidate is qualified for.

5.      Contact will be made during the process to guarantee that the candidate accepts the recommended position fully.

6.      The slate will be the best recommendation of the Panhellenic Council for the executive officers of the following year and will be presented one week before the specified election date.

7.      At the meeting prior to elections, Candidate Profile Information Forms and the slate will be distributed to each delegate.  Each candidate must be present at the meeting and make an oral presentation of three minutes or less.  A brief question and answer period shall follow.  Delegates or chapter representatives may offer comments concerning the qualification of the candidates at this time.

8.      Nominations

         a.      Nominations from the floor will be taken on the elections day for those candidates who have already completed the Candidate Information Forms and Interview Process.  No other candidates will be considered.

         b.      Nominations must be made by a Panhellenic delegate. This delegate does not necessarily have to be from the nominee's fraternity.

         c.      Nomination must be accepted in person.

         d.      Following the nomination, the candidate may accept or decline the nomination.

         e.      Additional comments concerning previously nominated candidates or further statements by these candidates shall not be permitted at the election meeting.  A candidate who is nominated for an office at the election meeting shall be permitted to give a brief acceptance/campaign speech.

9.      Officers shall be elected in the following order:  President, Vice President of Internal Affairs, Vice President of Administration, Vice President of Recruitment, Vice President of Risk Reduction and Education, Vice President of Membership Development, and Vice President of Community Relations.

10.  A quorum must be present at the meeting in order to proceed with the election.

11.  A two-thirds vote by secret ballot shall be required to elect an officer.

12.  In the event that more than two candidates run for an office, after the first round of voting, the top two candidates will be kept on the ballot.  In the case of a tie, the Panhellenic President shall continue until a two-thirds vote is reached between the two remaining candidates.

13.  Selection of Appointed Officer.

       a.      All appointed positions should be filled within one week of election through an application and interview process.

       b.      All applicants for appointed offices shall be required to meet the eligibility requirements set forth in Article III, Section A.

       c.      The President and Vice Presidents will interview and select the appointed officers.

       d.      The Panhellenic Advisor will also be at the appointed officer interviews to serve as a mediator and to offer advice as needed.

14.  INSTALLATION.  The out-going President and Officers shall install the newly selected Panhellenic officers at the last regular meeting of the fall semester of the Panhellenic Council.

ARTICLE IV.  OFFICER DUTIES

THE EXECUTIVE BOARD

  1. The President shall:

1.      Have overall responsibility for the operation of the Panhellenic Council.

2.      Call and preside at all regular and special meetings of the Ball State University Panhellenic Association.

3.      Call and preside at all meetings of the Panhellenic Council Executive Board.

4.      Report as required to the National Panhellenic Conference (NPC) Area Advisor.

5.      Maintain a complete and up-to-date President's file which will include a copy of the current Ball State University Panhellenic Association Constitution, Bylaws, and Standing Rules; the current Panhellenic Association budget; the current NPC Manual of Information and related materials; current correspondence and materials received from her NPC Area Advisor and other pertinent materials.

6.      See that the other officers carry out their duties.

7.      Organize and conduct the Sorority President's Roundtable once a month for maintaining open lines of communication through all chapters and discussing matters pertinent to issues in the Greek community and chapter operations.

8.      Represent Panhellenic Council at Cardinal Roundtable and other University committees.

9.      Review, approve, and sign all contracts involving the Ball State University Panhellenic Association.

10.  Review and approve all finances with the Vice President of Administration and Panhellenic Advisor.

11.  Meet with the Panhellenic Vice President of Administration and the Interfraternity Council Vice. President of Administration and President to review joint expenses and determine an equitable division of expenses.

12.  Meet regularly with the Panhellenic Advisor.

13.  Be informed of the revision of the Constitution and Bylaws each year by the Vice President of Internal Affairs and Panhellenic Advisor.

14.  Obtain from each out-going officer a report of her term in office and recommendations for future improvements.

15.  Disaffiliate for formal recruitment. 

16.  Regularly attend Office of Student Life staff meetings.

17.  To submit the annual report to the National Panhellenic Conference before April 1.

18.  To apply for regional and NPC awards by April.

  1. The Vice President of Internal Affairs shall:

1.      Perform the duties of the President in her absence, inability to serve, or at her call.

2.      Serve as Chief Justice of the Panhellenic Judicial Board of Review.

3.      Act as a liaison between the Panhellenic Council and the Interfraternity Council.

4.      Revise the Constitution and Bylaws as needed with the assistance of the Panhellenic Advisor and be knowledgeable of what these articles contain.

5.      Educate the sorority community on all rules and procedures. 

6.      Maintain an up-to-date notebook with an accurate account of all activities pertaining to her office.

7.      Complete a MGCA Award Application to be submitted at the end of the fall semester. 

8.      Recruit one justice and one alternate justice from each sorority chapter.

9.      Train and educate on a continuous basis the Justices from each chapter.

10.  Assist the President and other officers with their duties.

11.  Serve as the Advisor to New Member Panhellenic Council.

12.  Assist the Vice President of Administration with Cram Snacks.

13.  Meet regularly with the Panhellenic Advisor who oversees judicial procedures. 

14.  Oversee the MGCA Award Application Process.

15.  Serve as the liaison to the Student Government Association, voting on behalf of the Panhellenic Counil.

16.  Be knowledgeable of and educate delegates and officers on parliamentary procedure and educate delegates and officers.

17.  Disaffiliate for formal recruitment. 

  1. The Vice President of Administration shall:

1.      Be responsible for the general supervision of the finances of the Ball State University Panhellenic Association.

2.      Be responsible for the preparation of the annual budget, and following its approval by the Panhellenic Council, provide a copy for each Ball State University Panhellenic Association member fraternity.

3.      Receive all payment due to the Panhellenic Association, collect all dues, and give receipts.

4.      Be responsible for the prompt payment of all bills of the Ball State University Panhellenic Association.

5.      Maintain up-to-date financial records, file a financial report at each regular meeting of the Panhellenic Council, a file which will include the minutes of the Ball State University Panhellenic Association and its Panhellenic Council from the date of its organization; copies of all contracts made by the Panhellenic Council; current correspondence, and an up-to-date notebook with an accurate account of all activities pertaining to her office.

6.      Meet with the Panhellenic President and the Interfraternity Council Vice President of Administration and President to review joint expenses and determine an equitable division of expenses.

7.      Meet regularly with the Panhellenic Advisor.

8.      Serve as chair of the Fundraising Committee, if the council deems it necessary to have such a committee. 

9.      Keep an up-to-date roll of the members of the Panhellenic Council and call it at all Council meetings. This includes those meetings only attended by the Executive Board, such as Joint Executive Board meetings held with Interfraternity Council.

10.  Keep full minutes of all meetings of the Ball State University Panhellenic Association, the Panhellenic Council, and the Executive Board.

11.  Be responsible for the official correspondence of the Panhellenic Council unless provided for otherwise.

12.  Maintain a calendar of the Panhellenic Council, and notify delegates and officers of all regular and special meetings.

13.  Distribute agendas and minutes at Panhellenic Council meetings.

14.  Keep an up-to-date record of spirit points.  Spirit points are to be calculated by counting each audience member of Panhellenic Council as one point for her respective sorority.  (As well as those additional points as stated in ARTICLE II, section A.)

15.  Notify the President when officers have missed more than two Panhellenic meetings.

16.  Notify the chapter President, in writing, when her delegate has missed one Panhellenic meeting and issue a $25.00 fine when applicable.

17.  Disaffiliate for formal recruitment

  1. The Vice President of Recruitment shall:

1.      Develop and implement the schedule for the coming year's recruitment program.

2.      Plan and organize recruitment events that better promote all chapters; i.e. Sorority Move-In and Quad Bash.

3.      Conduct workshops for chapter recruitment chairs regarding topics of their choice and which also review and clarify all recruitment policies and procedures.

4.      Maintain summer contact with chapter recruitment chairs.

5.      Work closely with the Panhellenic Advisor, graduate assistant and Vice President of Community Relations in developing the formal recruitment program; meeting no less than once per month. 

6.      Evaluate formal recruitment at its completion with chapter recruitment chairs and new members.

7.      Compile an analysis of the reasons for potential member withdrawals.

8.      Keep up-to-date statistics and reports.

9.      Work with chapters conducting continuous open bidding.

10.  Work with National Pan-Hellenic (NPHC) and the Interfraternity Council (IFC) in promoting all recruitment activities.

11.  Hold Recruitment roundtables for reviewing, developing and updating recruitment policies and procedures, submitting them for approval to the Panhellenic Council before the end of the Spring Term, and distributing copies of them when approved to the delegates of the member fraternities.  Following each recruitment period, the Vice President of Recruitment shall present a full report, including recommendations to the Panhellenic Council.

12.  Serve on the Recruitment Implementation Team.

13.  Meet regularly with the Program Coordinator.

14.  Complete a MGCA Award Application to be submitted at the end of the fall semester. 

15.  Update the recruitment chair manual throughout and following formal recruitment.

16.  Disaffiliate for formal recruitment.

  1. The Vice President of Risk Reduction and Education shall:

1.      Advise and work with, along with the Interfraternity Council Vice President of Risk Reduction and the Greeks Advocating the Mature Management of Alcohol (GAMMA) if applicable.

2.      Serve as liaison to GAMMA with IFC counterpart.

3.      Work with social and risk management chairpersons of each individual fraternity to aid in the development of risk management.

4.      Conduct roundtables for the development, education, and enforcement of the Social Events Policy Handbook of Rules and Regulations in conjunction with the representatives from the Interfraternity Council.

5.      Educate council and chapter members on risk reduction issues, policies and procedures.

6.      Meet regularly with the Panhellenic Advisor.

7.      Complete a MGCA Award Application to be submitted at the end of the fall semester. 

8.      Work with the Vice President of Membership Development to educator members on issues of health and wellness.

9.      Collaborate with the Vice President of Membership Development and play a role in Greek 101 educating new members on social policies, risk reduction issues, and procedures.

10.  Plan and execute events for National Hazing Prevention Week with IFC counterpart.

11.  Serve on the Risk Reduction Implementation Team.

12.  Disaffiliate for formal recruitment.

  1. The Vice President of Membership Development shall:

1.      Coordinate educational programs sponsored by the Panhellenic Council.

2.      Coordinate and distribute materials helpful in the preparation of good membership development programs for member fraternities.

3.      Address critical issues facing the Greek community through educational efforts.

4.      Meet regularly with chapter New Member Educators.

5.      Meet regularly with chapter programmers.

6.      Be aware of contacts and resources on campus.

7.      Complete a MGCA Award Application to be submitted at the end of the fall semester. 

8.      Meet regularly with the Program Coordinator.

9.      Assist the Office of Student Life in developing a Greek life program for new members such as Greek 101 or It's All Greek to me. 

10.  Work with the Vice President of Risk Reduction and Education to educate members on issues of health and wellness.

11.  Disaffiliate for formal recruitment.

G.    The Vice President of Community Relations shall:

1.      Assist in creating and publishing the summer recruitment brochure and the prospective members' booklet as well as designing a display table for the new student orientation programs in consultation with the Vice President of Recruitment, Pi Chi Coordinator (Pi Chi Director) and the Program Coordinator.

2.      Coordinate publicity of the formal recruitment program.

3.      Create and distribute all articles/press releases for newspapers/newsletters and the News Bureau concerning Panhellenic activities.

4.      Create the New Student Record introduction pages and cover that is distributed to all freshmen and serves as an introduction to Ball State.

5.      Work through all media channels to promote a positive image of the Fraternity and Sorority community.

6.      Be responsible for banners, posters, advertisements, and announcements concerning the Panhellenic Council

7.      Conduct roundtables that the Public Relations Chairs of each fraternity will be responsible to attend. These roundtables will be used to   go over different types of advertising for the Panhellenic Council, as well as their individual fraternity. This will help each fraternity with COB, philanthropies, and the general outlook on Greek life by the campus.

8.      Complete a MGCA Award Application to be submitted at the end of the fall semester. 

9.      Serve on the Marketing Implementation Team.

10.  Meet regularly with the Graduate Assistant.

11.  Maintain an up to date and accurate Ball State University Panhellenic Council Website.

12.  Work with each sorority to establish current and appropriate websites and email accounts. 

13.  Disaffiliate for formal recruitment.

THE CABINET

  1. The Pi Chi Director shall:

1.      Work closely with the Program Coordinator, Panhellenic Graduate Assistant, Vice President of Recruitment, and Vice President of Community Relations in developing the formal recruitment program.

2.      Promote a positive attitude toward being a Panhellenic Counselor (Pi Chi).

3.      Coordinate Panhellenic Counselor selection and training workshops early in the Spring Term.

4.      Update the Panhellenic Counselor's Manual.

5.      Order Panhellenic Counselor apparel.

6.      Maintain summer contact with Panhellenic Counselors and the Vice President of Recruitment.

7.      Oversee Panhellenic Counselor duties during formal recruitment.

8.      Conduct an evaluation of the Panhellenic Counselor program with Panhellenic Counselors and new members after completion of formal recruitment.

9.      Assist the Vice President of Recruitment in completing a MGCA Award Application to be submitted at the end of the fall semester. 

10.  Meet regularly with the Panhellenic Graduate Assistant.

11.  Disaffiliate for formal recruitment.

12.  Coordinate a retreat and training sessions for Panhellenic Counselors (Pi Chis) during the Fall Term before the formal recruitment process.

  1. The Scholarship Director shall:

1.      Create a climate in which there is a constant presence and appreciation of academic excellence.

2.      Plan and coordinate scholarship programs for the Panhellenic Association.

3.      Meet with chapter scholarship chairs regularly to discuss programs and resources.

4.      Recognize outstanding scholastic achievements and improvements by chapters at Panhellenic Council meetings.

5.      To ensure that the all-sorority average is well above the all-women's average.

6.      Coordinate the Panhellenic Scholarship recognition events for individual members and chapters' scholastic achievements (i.e. Greek Week, Scholarship Reception, etc.).

7.      Distribute applications and coordinate selection of recipients of the annually awarded scholarship for new/associate members and initiated members of the Panhellenic Association.

8.      Serve as a liaison for Rho Lambda Honorary.

9.      Meet regularly with the Vice President of Membership Development to discuss issues, concerns and ideas.

10.  Meet with the Graduate Assistant regularly to discuss progress.

11.  Complete a MGCA Award Application to be submitted at the end of the fall semester. 

12.  To submit academic statistic reports and other programming reports to the National Panhellenic Conference each academic term.

13.  To apply for regional and NPC awards pertaining to academic excellence.

14.  Meet regularly with the Program Coordinator.

15.  Disaffiliate for formal recruitment.

16.  Build strong faculty relationships and implement faculty appreciation programs.

17.  Recognize October as NPC's Month of the Scholar.

  1. The Philanthropy and Community Service Director shall:

1.      Work with the philanthropic and/or community service chairs to discuss resources and projects.

2.      Oversee all Panhellenic-sponsored philanthropic and/or community service projects; sponsoring one per semester (can be co-sponsored with the Interfraternity Council.)

3.      Work with the Interfraternity Council Vice President of Community Outreach on all Greek philanthropic and/or community service events.

4.      Complete a MGCA Award Application to be submitted at the end of the fall semester. 

5.      Meet regularly with the Panhellenic Graduate Assistant.

6.      Hold at least two roundtables per semester with each chapters philanthropy and community service coordinators.

7.      Disaffiliate for formal recruitment.

ARTICLE V.  THE EXECUTIVE BOARD AND CABINET

The Executive Board shall:

  1. Consist of President, Vice President of Internal Affairs, Vice President of Administration, Vice President of Recruitment, Vice President of Risk Reduction and Education, Vice President of Membership Development, and Vice President of Community Relations.
  2. Appoint special committees and their chairs as needed, and in making these appointments, recognize representation from all member fraternities.
  3. Administer routine business between meetings of the Panhellenic Council and such other business as has been approved for action by Panhellenic Council vote.
  4. Report action taken by the Executive Board at the next regular meeting of the Panhellenic Council through Vice President of Administration, and record the action in the minutes of that meeting.
  5. Work with the Panhellenic Council during Fall Formal Recruitment and assist as needed.
  6. If an officer misses more than two meetings, she will be reported to the President.  The Judicial Board of Review will assess the situation, and sanctions may result.
  7. Meet with new Panhellenic Council delegates within two weeks of the delegates' installation to discuss the list of delegate responsibilities.
  8. At the end of each term, the outgoing officer will meet and properly train the incoming officer to the best of her ability by providing the new officer with a timeline, a detailed job description, and anything else that will aid in the execution of the office.
  9. Disaffiliate for formal recruitment.
  10. All executive council members are required to attend the leadership summit at the beginning of their term as well as a summer retreat.

The Cabinet shall:

  1. Consist of Pi Chi Director, Scholarship Director and Philanthropy and Community Service Director.
  2. Hold roundtables as necessary with respective positions from each chapter.
  3. Administer routine business between meetings of the Panhellenic Council and such other business as has been approved for action by Panhellenic Council vote.
  4. Report action taken by the cabinet at the next regular meeting of the Panhellenic Council through officer reports as necessary.
  5. Work with the Panhellenic Executive Board to administer necessary business.  If an officer misses more than two meetings, she will be reported to the President.  The Judicial Board of Review will assess the situation, and sanctions may result.
  6. At the end of each term, the outgoing officer will meet and properly train the incoming officer to the best of her ability by providing the new officer with a timeline, a detailed job description, and anything else that will aid in the execution of the office.
  7. Disaffiliate for formal recruitment.
  8. All members of the cabinet are required to attend the leadership summit at the beginning of their term as well as a summer retreat.

ARTICLE IX.  HAZING

  1. Hazing is defined as any action taken or situation created intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule.  Such activities and situations include the creation of excessive fatigue, physical and psychological shocks, publicly wearing apparel which is conspicuous and not normally in good taste, engaging in public stunts and jokes, morally degrading or humiliating games and activities, late night sessions which interfere with scholastic activities, and any other activities which are not consistent with the regulations and policies of the education institution.  The Panhellenic Council member fraternities shall also abide by the Ball State University anti-hazing policy as stated in the current editions of the Student Handbook and the Greek Social Issues Committee (GSIC) handbook of Rules and Regulations.  The Panhellenic Council member fraternities shall also abide by the Indiana Code concerning the crime of hazing (effective August 1, 1987).

ARTICLE X.  EXTENSION

  1. If a number of eligible women who are seeking membership are not pledged in formal recruitment, the Panhellenic Council shall consult the NPC Extension Chair and vote to determine whether to expand.
  2. A new chapter shall be organized either through colonization by an NPC fraternity or through organization of a local sorority which may petition an NPC of NPHC fraternity for a chapter.
  3. Consideration should be given to NPC fraternities that have previously had chapters on campus.
  4. Extension by Formation of a Local Sorority:

1.      A group desiring to affiliate with the Ball State University Panhellenic Association as a local sorority and associate member must comply with the following requirements:

2.      The group must contact the President of the Panhellenic Association after establishing social club status through the Office of Leadership and Service Programs.  The Executive Board shall serve as the official link between the Panhellenic Association and the group wishing to affiliate.

3.      The group must have a written constitution and bylaws, which contain no discriminatory clauses.  A copy of these documents must be submitted to the President of the Panhellenic Association and the Panhellenic Advisor.

4.      The group must consist of at least twenty members.  A minimum of fifteen must be from the freshman, sophomore, and junior classes.

5.      The group must have a governing body consisting of offices such as President, Vice President, Secretary, Treasurer, and other elected or appointed officers as set forth in its constitution.  A list of officers and members must be provided to the President of the Panhellenic Association.

6.      The group must have a faculty advisor.  The faculty advisor must approve all organizational documents, e.g. constitution and bylaws.

7.      The group must have a detailed financial program, which must be approved by the faculty advisor and the Panhellenic Advisor.

8.      An individual with at least 12 completed credits at Ball State University must have at least a 2.30 cumulative grade point average for membership in this group.  Incoming freshman and transfer women must be in the top 60% of their high school graduation class and have either a 970 SAT or 19 ACT.

9.      Matriculating transfer women who are unable to fulfill the above requirements and have completed at least 12 college credit hours can provide the Panhellenic Council with original transcripts from all previously attended accredited universities.  Transcripts must show a cumulative grade point average of at least 2.30 at every university in order to participate.

  1. Upon meeting the above criteria, the group may petition the Panhellenic Council for local sorority status and associate membership in the Ball State University Panhellenic Association.  This recognition shall be obtained through a two-thirds approval of the Panhellenic Council.  The Panhellenic Council shall consider the advisability of extension in making this decision.
  2. All regulations of the Panhellenic Association must be observed by a local sorority
  3. A local sorority must petition a national fraternity within one year of attaining this status.  A group which fails to do so within this time period shall cease to be recognized by the Panhellenic Council and shall revert to social club status.
  4. A local sorority desiring to affiliate with a national fraternity must comply with the following requirements for extension:

1.      The group must consist of at least 30 members.  A minimum of twenty must be freshman, sophomore, and junior classes.

2.      Each member must have at least a 2.30 cumulative grade point average.  Incoming freshman and transfer women must be in the to 60% of their high school graduation class and have either a 970 SAT or 19 ACT.

3.      Matriculating transfer women who are unable to fulfill the above requirements and have completed at least 12 college credit hours can provide the Panhellenic Council with original transcripts from all previously attended accredited universities.  Transcripts must show a cumulative grade point average of at least a 2.30 at every university in order to participate.

  1. Upon completion of the above requirements, the Panhellenic Advisor shall notify the NPC Extension Chairman, or the specific NPHC fraternity in case of historically African-American groups, that the group is ready for national affiliation.  At that time, national groups, which are interested, may present their formal applications to the Panhellenic Advisor.
  2. From the NPC fraternity applications, in consultation with the local sorority and their faculty advisor, a minimum of two and a maximum of four fraternities shall be selected and their representatives invited to campus for final selection.
  3. Final selection shall be determined by the local sorority and their faculty advisor with the advisement of the Panhellenic Council and Panhellenic Advisor.
  4. Upon receipt of its charter and initiation of founding members the new fraternity may obtain regular membership status in the Ball State University Panhellenic Association by a two-thirds vote of Panhellenic Council acknowledging the completion of the extension process.
  5. Extension by Colonization of an NPC Fraternity:

1.      When it has been determined that the campus is ready for the addition of another NPC fraternity, the Panhellenic Advisor shall notify the NPC Extension Chairman.  At that time, national groups who are interested may present their formal application to the Panhellenic Advisor.

2.      From these applications, a minimum of two and a maximum of four shall be selected and their representatives invited to campus for final selection by the Panhellenic Council.

3.      An individual must have at least a 2.30 grade point average for membership in this group.

          a.      Incoming freshman and transfer women must be in the top 60% of their high school graduation class and have either a 970 SAT or 19 ACT.

          b.      Matriculating transfer women who are unable to fulfill the above requirements and have completed at least 12 college credit hours can provide Panhellenic with original transcripts from all previously attended accredited universities.  Transcript must show a cumulative grade point average of at least a 2.30 at every university in order to participate.

          c.      Upon colonization, the new group may petition for associate membership in the Ball State University Panhellenic Association by following the same procedures required of a local sorority.

          d.      The Executive Board shall serve as the official link between the colony and the Panhellenic Association.

           e.      Upon receipt of its charter and initiation of founding members, the group may obtain regular membership in the Ball State University Panhellenic Association by a two-thirds vote of the Panhellenic Council, acknowledging the completion of the extension process.

ARTICLE XII. JUDICIAL BOARD OF REVIEW

  1. Each chapter must have a Judicial Board of Review Representative and a alternate. Representatives and alternates will be trained by the Vice President of Internal Affairs. Each representative shall attend meetings deemed necessary by the Vice President of Internal Affairs. 
  2. QUALIFICATIONS:

1.      Maintains a cumulative grade point average of a 2.8. 

2.      Must be an initiated member of her respective sorority for a minimum of two semesters. 

3.      May not be an officer of the Panhellenic Council Executive Board. 

4.      May not be a chapter president, risk manager or recruitment director.  

  1. Justices serve a full year term.  A woman must apply to serve a second term.
  2. A justice may not serve on the Judicial Board of Review if her sorority is being adjudicated.

ARTICLE XIII.  PANHELLENIC COUNSELORS

  1. Expectations:

1.      No sorority letters, jewelry, etc. will be worn. Anonymity is a must.

2.      You should never discuss potential members with anyone in your chapter and there will be no contact with your chapter members or advisers during recruitment.

3.      Maximum availability is necessary.

4.      If a potential member informs you of a recruitment infraction, or you personally witness an infraction, you are expected to inform the Panhellenic Vice President of Internal Affairs and fill out the appropriate infraction form.

5.      Attendance at training sessions and carrying out all the responsibilities are essential to successful recruitment counseling.

6.      A Pi Chi must have a GPA of 2.5.

7.      Pi Chi's must promote a positive attitude towards the Greek community.

8.      Pi Chi's must stimulate and maintain interest joining a sorority.

ARTICLE XIV.  AMENDMENTS

  1. The bylaws may be amended by a two-thirds vote of the voting members of the Panhellenic Council provided notice of the proposed amendment(s) has been given in writing at the preceding regular meeting.

ADDENDUM

  1. CODE OF ETHICS
  2. SOCIAL EVENTS POLICY
  3. MEDIATION
  4. JUDICIAL BOARD OF REVIEW